How to Export Zimbra Mailbox to Outlook 2019?

Quickly Export Zimbra On-premise and Zimbra Hosted Account mailboxes to Outlook 2019, 2016, 2013, 2010 and below editions

by lawrence0879
how to export zimbra mailbox to outlook

There are hundreds of users who are searching for various methods for opening Zimbra mail in Outlook 2019. Are you one of them? Then read this blog and get the most reliable method for

  • How to export Zimbra mailbox to Outlook 2019?
  • How to open Zimbra mail in Outlook 2016?

Before answering these questions, first let’s find out

Compulsive Reasons Why Users Prefer Outlook over Zimbra?

Although Zimbra provides dual options for its users to access emails using both Desktop as well as WebClient applications. Besides that, users also get the facility of connecting Zimbra data to MS Outlook via its another application, i.e., Zimbra Connector for Outlook. But still, many users feel that Zimbra is lacking somewhere and they want to permanently shift from Zimbra application to MS Outlook application and get complete control over their data. One of the major reasons for users taking such drastic step is the non-upgrading of Zimbra application. It is the same that it was 10 years ago, with no changes at all. And look at Outlook, its current edition, i.e., 2019 is the best example of enhanced user interface and best user experience. Some other reasons include :

  • Slow synchronization and unresponsive behaviour of Zimbra application
  • Compulsory user registration for Zimbra account
  • MS Outlook is the most trustworthy application serving its users with advanced yet effective features, for the last 2 decades.
  • MS Outlook is far better to use and has more interactive user interface, as compared to Zimbra application.
  • Most enterprises prefer using MS Outlook and Exchange Server for inside and outside business communication instead of Zimbra.

How to Open Zimbra Mail in Outlook?

To precisely move all Zimbra contents to MS Outlook 2019, you are suggested to use a professional third-party application. CubexSoft Zimbra to PST Converter is a the most reliable application here that provides simple yet effective solution for users who want to know how to export Zimbra mailbox to Outlook 2019, 2016, 2013, 2010, 2007 and 2003. The tool provides dual options for exporting mailboxes from Zimbra On-premise as well as hosted cloud accounts to Outlook. Its working process is very simple for both technical and non-technical users to follow. You can easily transfer unlimited Zimbra user mailboxes at once in batch mode. Moreover, there is no data loss or alteration done to the Zimbra data while migrating to MS Outlook application.

How to Export Zimbra Mailbox to Outlook – Know All Steps in Details

  • First you need to download and install the software on any Windows OS
  • Now open the software and choose desired option from the available list

Method 1 : Export Zimbra On-premise mailboxes to PST

  • Select I want to migrate Zimbra On-premises mailboxes option and click Next
  • Now click on Add Files button. A new pop-up window will open to let you select Zimbra files using Add Files, Add Folders and Add Extracted Folders buttons.
  • The software will now show the preview of loaded Zimbra data in its right pane.
  • Next, click on Export button and choose PST from the Select Saving options list
  • Choose required sub-options and advance filters and then click Convert button to start the process
  • The software will display live progress status of the Zimbra to PST conversion process
  • On successful completion, a new message window opens with the message “Process complete successfully”.

Method 2 : Export Zimbra Hosted Cloud accounts to Outlook

  • Choose I want to migrate Zimbra Cloud Hosted Accounts option and click Next
  • Enter your Zimbra user account login credentials, IMAP Host name and Port number. Click Login button to continue next
  • The software will start loading all mail folders of the associated Zimbra user account on its left pane, in exact tree structure.
  • Now choose PST as the desired output option from the drop-down list
  • Go to Advance filters option and choose required filters for selective migration, as per your requirement.
  • Now click on Backup button to start the Zimbra to Outlook export process
  • The software will convert all Zimbra mailbox items alongwith displaying its live progress status.
  • On successful completion, a new message window opens showing “Process completed successfully” message.

Benefits of using Zimbra to PST Converter

Batch migration of Zimbra mailboxes is supported
The software allows to convert multiple Zimbra user accounts’ mailboxes to PST at once in bulk. This feature enables users to save their crucial time as the entire process is finished within few clicks.

Easy GUI
The software carries a simple interface that enables even naïve users to effortlessly export Zimbra mailboxes to Outlook PST file.

Convert both Zimbra On-premise as well as hosted account mailboxes
The tool is well equipped with dual functionality of converting mailboxes from Zimbra Desktop (On-premises) as well as Zimbra Webmail/Server (cloud hosted) to Outlook application.

Convert Zimbra data accurately
The software maintains to keep intact the data integrity of Zimbra mailboxes while converting them to PST file. Additionally, the folder hierarchy of Zimbra folders is also retained as it is by the software.

Saves attachments in original
All the email attachments are also converted by the software and kept in original. No changes are done to their file size and format and are embedded within their respective email message.

Generates log report in TXT
Automatic creation of log report is another feature supported by the Zimbra to PST Converter that stores detailed information about the conversion process including date and time, saving option, total items, number of items converted, status, destination path etc. users can save this report in TXT for further perusal.

Free software Evaluation using Free Trial Edition
Users can check software working efficiency using its free demo edition. It works just like the licensed version of the software but since it is only for evaluation purpose, it comes with certain restrictions. The free demo will only let you convert first 25 items per Zimbra folder to PST.


In this blog post, we have tried to discuss tailormade solution for resolving users’ queries regarding how to export Zimbra mailbox to Outlook 2019, 2016 and below editions. The suggested Zimbra Converter is a reliable tool that besides converting Zimbra to PST, also supports to convert Zimbra mailboxes to Office 365, Exchange, Gmail, IMAP Server, PDF, MBOX, HTML, DOC and many more options.

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